Office and Accounts Administrator

Listed on:
Aug 21, 2023

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Accounts & Office Administrator at Equipt

Pay Range: Negotiable depending on the experience and skills of the candidate.

We are a growing equipment hire business seeking an outstanding Office & Accounts Administrator to join our vibrant team.

As a vital member of our close-knit team, you will play a pivotal role in ensuring the seamless operation of our invoicing and cash collection processes.

About the Role:

This position is instrumental in our business. You will guarantee that our customers, suppliers,and team members consistently receive the support they need from both the accounts department and general administration. Your role is central to the organization, where you'll promote fluid communication, facilitate team organization, and help foster a positive work culture. You will report directly to one of our Directors and will have a reasonable degree of autonomy in your tasks.

While the role offers some flexibility, it generally requires 35-40 hours a week from Monday to Friday. There's an option to work remotely for 1 or 2 days a week (depending on office needs) and the possibility to adjust timings around school drop-offs or pick-ups. Our office is located in Mangere.

We are eager to fill this position immediately.

Duties Include:

  • Ensuring smooth office operations and handling proactive general office administrative tasks.
  • Conducting account reconciliations in Xero.
  • Handling Accounts Payables and Accounts Receivables input.
  • Invoicing customers and managing Accounts Receivable, including debt collection.
  • Preparing monthly reports via Xero.
  • Overseeing IRD filings through Xero.
  • Managing loans within Xero and maintaining the Excel Loan schedule.
  • Assisting Directors with various projects as needed.
  • Responding to incoming calls for the accounts department (AP + AR).
  • Addressing miscellaneous tasks as they arise.
  • Consistently being a positive and uplifting presence in the business.


  • Proficiency in Xero.
  • Strong Excel and other office software skills.
  • An organized and engaging personality.
  • Prior experience in a similar role.
  • Must be a NZ citizen or permanent resident.
  • Ability to work independently with minimal supervision.
  • Excellent communication and customer service skills.

For further details, please contact Danny at 02041212000 or email your CV to